Careers with COS


Vision Loss Team Manager - East Wales/Wrexham

JOB TITLE: Vision Loss Team Manager
DEPARTMENT: Community Access Team
LOCATION: East Wales/Wrexham
SALARY: £27,500 (FTE)
RESPONSIBLE TO:  COS Operations Manager
RESPONSIBLE FOR: 1. 5 Vision Loss Advisors; 0.5 Volunteer Coordinator; & 1 Support Worker
DURATION: 3yr Project starting Feb 2019

BSL Advert

About us

As a charity Centre of Sign-Sight-Sound (COS) has the organisational purpose of: promoting, developing and causing to be provided appropriate facilities, services and resources to improve the quality of life and equality of opportunities for D/deaf people and people living with sensory loss.

COS’s mission is to promote a world where sensory loss does not limit, preclude or stigmatise people from achieving their full potential. We do this by campaigning and lobbying, raising awareness of sensory loss, promoting health, learning and communication support, and providing services which enable the achievement of our mission. The services we provide are aimed at ensuring D/deaf people and people living with sensory loss have equal access to statutory, voluntary and private sector service provision enabling them to remain living independently in their own homes for the longest time possible.

JobSense Project

It’s an exciting time for the Centre of Sign-Sight-Sound (COS) as we begin a new three-year employment project working with key partners Action on Hearing Loss and Elite Specialist Employment Agency, to deliver the JobSense project over the next 3 years, which aims to support people with sensory loss (those who are deaf, have hearing loss, blind, have sight loss or are deafblind) into work.

Answering to the Operations Manager, the Senior Vision Loss Advisor will be responsible for managing a team of Vision Loss Advisors, Volunteer Coordinator and a Support Worker. The postholder will also be required to work closely with the Employment Engagement Coordinator for East Wales.

The role requires someone who is experienced at giving advice, support or mentoring and has previously worked or volunteered with people who are Blind or have sight loss.

You’ll also be used to working independently under your own initiative, with the ability to plan and prioritise your workload effectively. You will play a key role in the successful running of this European Social Fund project.

You will also be passionate about making a difference to the lives of people who have sensory loss.

This scheme has been supported by the European Social Fund through the Welsh Government. www.gov.wales/eu-funding 
*Personal Specification 

Applicants must demonstrate in their CV and supporting statement that they currently use the skills outlined below or have used them previously in employment, education, training, volunteering etc.

Essential Criteria                                                                                                                                

Education/Knowledge

  • Strong command of English and Maths  
                                                                                         
Experience

  • 2 years’ experience of managing staff resources and management systems and the ability to motivate,support and manage staff teams

  • Relevant experience of working in recruitment / employment field and proven track record in successfully securing jobs for clients and meeting quantitative targets in a focused environment.

  • Drive and determination to work to challenging targets and achieve in a fast-moving customer focused environment.

  • Excellent interpersonal, communication skills, presentation skills and ability to represent the agency.

  • To conform to a high standard of professional conduct at all times.                                                  

  • Good negotiation and influencing skills                                                                                              

  • Understanding of employment law, health & safety, GDPR, the Equality Act and other recruitment related legislation.

  • Full driving license, access to a vehicle and a willingness to travel across Wales/UK

Essential Skills / Ability

  • Ability to work flexibly, on own initiative and as part of a team.

  • Ability to priortise and co-ordinate your own workload and that of others to include identifying problems and opportunities and work in a proactive manner.

  • Good organisational and administration skills, time management, computer literate with a willingness and aptitude to learn.

Desirable Criteria

  • Experience and / or knowledge of various industrial/ commercial environments and knowledge of local and national labour market.

  • Understanding of employment issues faced by customers with various needs and experience of working with disabled/ disadvantaged people in employment focused programmes., including Vision impairment and sight loss.

  • An understanding of the Welfare Benefits system.

  • Experience in supporting a manager and leading colleagues to maintain a high-quality provision that meets the needs of a specified contract/s.

Desirable Skills / Ability

  • Ability to speak Welsh

Circumstances

Ability to undertake travel and overnight stays on occasion as and when required

Leadership and Management Behaviour’s

Act as a role model for the COS's Leadership and Management behaviour’s:

  • Driven to deliver

  • Leading and engaging

  • Strategic thinking

Competencies

Listed below are key competencies, which describe how the job must be carried out in order to achieve the objectives set.

  • Business initiative - An understanding of the markets COS operates in and ability identify and capitalise on opportunities.

  • Planning and Organising - Ability to plan, lead and manage proposals that win new business, in line with business processes.

  • Problem solving and time management - Ability to identify and successfully plan dependencies in complex projects, prioritising critical tasks and allocating time and resources to the crucial areas that will underpin project success.

  • Concern for accuracy - Acting to minimise errors and inaccuracies, maintaining high standards of accuracy and correctness in dealing with information and data.  Adopting an orderly and precise approach to work paying careful attention to following standard procedures and ways of working.

  • Team Working - Build and maintain good working relationships with colleagues within COS to cultivate a positive team spirit, commitment to the team and achievement of shared goals.

Application Process

Please email: stephanie.woodcock@signsignsound.org.uk for details of how to apply for this post.

Closing date: The current closing date is scheduled for 16th December 2018

Interview schedule: Week commencing 7th January 2019



*Statement: This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to changed based on the needs of the organisation.  The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.

Application form PDF

Key Responsibilities

  • Contribute to leading the provision of high quality, cost effective services to people with disabilities/disadvantage specifically with a focus on those with sight loss.

  • To work closely with the North East Wales Employment Engagement Coordinator.

  • To lead a small team of Vision Loss Advisors, a Support Worker and a Volunteer Coordinator for people who are blind or partially sighted to deliver supported Employment services (this element of your role will account for 80% of your time) to meet COS contractual obligations within the JobSense Project.

  • Effectively coordinating staffing activities and resources to deliver the JobSense objectives.

  • Implement policies, procedures and strategies appropriately.

  • Manage your own time and prioritise work to ensure deadlines are met and targets achieved.

  • Provide cover across the team as appropriate and when required.

  • Carry out the duties and responsibilities of the post at all times in compliance with all of the host organisation’s policies, but especially Equal Opportunities, Health & Safety, Safeguarding and Lone Working.

  • Ensure that reasonable care is taken at all times for the health, safety and welfare of yourself and other persons, and to comply with the policies and procedures relating to health and safety.

  • Carry out any other duties which fall within the broad spirit, scope and purpose of this job description and which are commensurate with the grade of the post.

  • Recognise and work within the organisations quality system and standards, that encompass those of our funders.

  • To ensure participant confidentiality is adhered to at all times and to work in line with the principles of the GDPR.

  • Must be willing to undertake journeys throughout Wales for work purposes, including occasional overnight stays and travel where necessary.
Apply Now

Vision Loss Advisors - East Wales/Wrexham

JOB TITLE: Vision Loss Advisors
DEPARTMENT: Community Access Team
LOCATION: East Wales/Wrexham
SALARY: £25,000 (1xFTE & 1x.5FTE Salary pro-rata 18.5 hrs pw) Please specify in your application which FTE you are applying for. Please state both if you have no preference.
RESPONSIBLE TO:  Senior Vision Loss Advisors
DURATION: 3yr Project starting Feb 2019

BSL Advert

About us

As a charity Centre of Sign-Sight-Sound (COS) has the organisational purpose of:  promoting, developing and causing to be provided appropriate facilities, services and resources to improve the quality of life and equality of opportunities for D/deaf people and people living with sensory loss.

COS’s mission is to promote a world where sensory loss does not limit, preclude or stigmatise people from achieving their full potential. We do this by campaigning and lobbying, raising awareness of sensory loss, promoting health, learning and communication support, and providing services which enable the achievement of our mission. The services we provide are aimed at ensuring D/deaf people and people living with sensory loss have equal access to statutory, voluntary and private sector service provision enabling them to remain living independently in their own homes for the longest time possible.

JobSense Project

It’s an exciting time for the Centre of Sign-Sight-Sound(COS)  as we begin a new three-year employment project working with key partners Action on Hearing Loss and Elite Specialist Employment Agency, to deliver the JobSense project over the next 3 years, which aims to support people with sensory loss (those who are deaf, have hearing loss, blind, have sight loss or are deafblind) into work.
Answering to the Senior Vision Loss Advisor, these posts will be responsible for working closely with the Employment Engagement Coordinator for East Wales, Volunteer Coordinator and a Support Worker.

To enable people with a range of disabilities or health conditions (including vision loss and sight impairment) and those facing disadvantage to access, obtain and maintain paid employment through training and support in the workplace.

The role requires someone who is experienced at giving advice, support and/or mentoring and has previously worked or volunteered with people who are Blind or have sight loss.

You’ll also be used to working independently under your own initiative, with the ability to plan and prioritise your workload effectively. You will play a key role in the successful running of this European Social Fund project.

You will also be passionate about making a difference to the lives of people who have sensory loss.

This scheme has been supported by the European Social Fund through the Welsh Government. www.gov.wales/eu-funding 
Key Responsibilities:

  • To take on jobseeker referrals for work and assess their preferences, skills and support needs with regards to employment utilising a range of methods.

  • To assess individuals’ preferences, skills and support needs with regards to employment. To support, counsel and advise the jobseeker in relation to their pursuance of employment or in relation to employment issues.

  • To co-ordinate and deliver JobClub activities that includes the provision of a range of pre-employment interventions to support jobseekers with their quest for employment.

  • To teach both accredited and non-accredited training/courses for a range of employability programmes/workshops.

  • To liaise with employers and negotiate paid employment opportunities, work trial placements, or volunteering opportunities for an allocated caseload to meet the needs of the individual and project targets.

  • To lead presentations to employers, partners and other groups to raise the profile of our services.

  • To be aware of welfare benefits issues and provide financial advice and guidance in relation to better off in work calculations.

  • To co-ordinate all identified project activities in line with the needs of the funders of specified projects for example In Work Support, Access to Work and Supported Permitted Work applications.

  • To negotiate customer spend up to an agreed amount by Line Manager/Team Leader should this help move sustain or advance a customer within employment.

  • To monitor the progress and performance of the jobseeker/worker and keep appropriate records in line with the needs of our Funders with the aim to achieve sustainability in order to meet Project outcomes and compliance.

  • To maintain regular contact with the employer to ensure and assist the new worker to meet expectations, with the aim to achieve job sustainability in order to meet Project outcomes.

  • To liaise with the Volunteer Co-ordinator to maximise volunteering opportunities for Volunteer Peer Mentors and Volunteer Mentors within the organisation and the co-ordination of their training activities.

  • Maintain consistent performance at a level above average demonstrating quality and targets

  • To carry out other long term specified agreed alternative duties within your existing role in line with the needs of the business and staff personal development. See examples below (this list is not exclusive or exhaustive).

  • To lead and implement strategic activities in conjunction with the Employer Engagement Team to contribute to multiple successful job outcomes and contract performance on a continuous basis.

  • To lead on the development, design, delivery and evaluation of a range of pre-employment training packages.

  • To act as SPOC for an identified activity (either internal or external) on a long-term basis for example; ATW, Welfare Benefits, Named Database Superusers/Champion, Health and Safety Compliance, initial engagement/marketing of a service.

  • Provision of accredited or non-accredited internal staff training or external training to partners.networks on a regular basis.

  • To lead in the role of Internal Verification for an identified awarding body and related units of learning /qualifications.
Key Activities:

  • To work flexible hours in various locations to meet individual requirements of the jobseeker/worker and job.

  • Manage your own time and prioritise work to ensure deadlines are met and targets achieved.

  • Provide cover across the team as appropriate and when required.

  • Recognise and work within the organisation’s quality system and standards, that encompass those of our funders.

  • To be aware of and adhere to the Safety at Work Act, Equality Legislation, GDPR and Safeguarding.

  • Contribute to COS marketing activities to promote positive examples e.g. case studies.

  • To work as a member of the team, taking part in regular supervisions, meetings and appropriate training.

  • To conduct any other duties commensurate with the grade of the post as required and in line with the needs of the business.

  • Contribute to leading the provision of high quality, cost effective services to people with disabilities/disadvantage specifically with a focus on those with sight loss.

  • To work closely with the Senior Vision Loss Advisor and North East Wales Employment Engagement Coordinator. To work with a small team of Vision Loss Advisor, a Support Worker and a Volunteer Coordinator for people who are blind or partially sighted to deliver supported Employment services to meet COS contractual obligations within the JobSense Project.

  • Effectively coordinating and delivering activities and resources to deliver the JobSense objectives.

  • Implement policies, procedures and strategies appropriately.

  • Manage your own time and prioritise work to ensure deadlines are met and targets achieved.

  • Provide cover across the team as appropriate and when required.

  • Carry out the duties and responsibilities of the post at all times in compliance with all of the host organisation’s policies, but especially Equal Opportunities, Health & Safety, Safeguarding and Lone Working.

  • Ensure that reasonable care is taken at all times for the health, safety and welfare of yourself and other persons, and to comply with the policies and procedures relating to health and safety.

  • Carry out any other duties which fall within the broad spirit, scope and purpose of this job description and which are commensurate with the grade of the post.

  • Recognise and work within the organisations quality system and standards, that encompass those of our funders.

  • To ensure participant confidentiality is adhered to at all times and to work in line with the principles of the GDPR.

  • Must be willing to undertake journeys throughout Wales for work purposes, including occasional overnight stays and travel where necessary.

  • Such other duties as may be required to fulfil the objectives of the role


*Personal Specification 

Applicants must demonstrate in their CV and supporting statement that they currently use the skills outlined below or have used them previously in employment, education, training, volunteering etc.

Essential Criteria                                                                                                                                

Education/Knowledge

  • Strong command of English and Maths  
   
Essential Experience 
                                                                                     
  • 2 years’ experience of managing resources and management systems and the ability to motivate support those with sensory loss and/or other disability looking for training and employment.

  • Prepared to work flexible hours including Bank Holidays and weekends according to the needs of the job.

  • Experience of publicity and promotion activities.

  • Relevant experience of working in recruitment / employment field and proven track record in successfully securing jobs for clients and meeting quantitative targets in a focused environment.

  • Understanding of employment issues faced by customers with various needs and experience of working with disabled/ disadvantaged people in employment focused programmes including Vision impairment and sight loss.

  • Knowledge of Supported Employment and Supported Employment Techniques

  • Experience of delivering accredited and non-accredited training/vocational skills to the required standard to groups or individuals.

  • Ability to liaise with employers and negotiate paid employment opportunities

  • Drive and determination to work to challenging targets and achieve in a fast-moving customer focused environment.

  • Proven excellent interpersonal, communication skills, presentation skills and ability to represent COS

  • Good computer literacy skills (Word, Access, Excel, E-mail, Internet, PowerPoint)

  • To conform to a high standard of professional conduct at all times

  • Good negotiation and influencing skills

  • Understanding of employment law, health & safety, GDPR, the Equality Act and other recruitment related legislation.

  • Full driving license, access to a vehicle and a willingness to travel across Wales/UK

  • Experience of developing and leading presentations

  • Experience in supporting a manager and leading colleagues to maintain a high-quality provision that meets the needs of a specified contract/s

Essential Skills / Ability

  • Ability to work flexibly, on own initiative and as part of a team.

  • Ability to prioritise and co-ordinate your own workload and that of others to include identifying problems and opportunities and work in a proactive manner.

  • Good organisational and administration skills, time management, computer literate with a willingness and aptitude to learn.

Desirable Criteria

  • An understanding of the Welfare Benefits system.

  • Experience and / or knowledge of various industrial/ commercial environments and knowledge of local and national labour market.

Desirable Skills / Ability

  • Ability to speak Welsh

Circumstances

Ability to undertake travel and overnight stays on occasion as and when required

Leadership and Management Behaviour’s

Act as a role model for the COS's Leadership and Management behaviour’s:

  • Driven to deliver

  • Leading and engaging

  • Strategic thinking

Competencies

Listed below are key competencies, which describe how the job must be carried out in order to achieve the objectives set.

Business initiative

An understanding of the markets COS operates in and ability identify and capitalise on opportunities

Planning and Organising

Ability to plan, lead and manage proposals that win new business, in line with business processes.

Problem solving and time management

Ability to identify and successfully plan dependencies in complex projects, prioritising critical tasks and allocating time and resources to the crucial areas that will underpin project success.

Concern for accuracy

Acting to minimise errors and inaccuracies, maintaining high standards of accuracy and correctness in dealing with information and data.  Adopting an orderly and precise approach to work paying careful attention to following standard procedures and ways of working.

Team Working

Build and maintain good working relationships with colleagues within COS to cultivate a positive team spirit, commitment to the team and achievement of shared goals.

Application Process

Please email: stephanie.woodcock@signsignsound.org.uk for details of how to apply for this post.

Closing date: The current closing date is scheduled for 16th December 2018

Interview schedule: Week commencing 7th January 2019



*Statement: This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to changed based on the needs of the organisation.  The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.

Application form PDF
Key Responsibilities

  • Manage your own time and prioritise work to ensure deadlines are met and targets achieved.

  • Provide cover across the team as appropriate and when required.

  • Ensure that reasonable care is taken at all times for the health, safety and welfare of yourself and other persons, and to comply with the policies and procedures relating to health and safety.

  • To ensure that all activities are operated in accordance with Equal Opportunities legislation and Best Practice
Apply Now

Volunteer Coordinator - East Wales/Wrexham

JOB TITLE: Volunteer Coordinator
DEPARTMENT: Community Action Team
LOCATION: East Wales - Wrexham
SALARY: £21,000 (Pro-rata – Part time 18.5 hrs pw)
RESPONSIBLE TO:  Senior Vision loss Advisor
DURATION: 3yr Project starting Feb 2019

BSL Advert

About us

As a charity Centre of Sign-Sight-Sound (COS) has the organisational purpose of:  promoting, developing and causing to be provided appropriate facilities, services and resources to improve the quality of life and equality of opportunities for D/deaf people and people living with sensory loss.

COS’s mission is to promote a world where sensory loss does not limit, preclude or stigmatise people from achieving their full potential. We do this by campaigning and lobbying, raising awareness of sensory loss, promoting health, learning and communication support, and providing services which enable the achievement of our mission. The services we provide are aimed at ensuring D/deaf people and people living with sensory loss have equal access to statutory, voluntary and private sector service provision enabling them to remain living independently in their own homes for the longest time possible.

JobSense Project

It’s an exciting time for the Centre of Sign-Sight-Sound(COS)  as we begin a new three-year employment project working with key partners Action on Hearing Loss and Elite Specialist Employment Agency, to deliver the JobSense project over the next 3 years, which aims to support people with sensory loss (those who are deaf, have hearing loss, blind, have sight loss or are deafblind) into work.
Answering to the the Senior Vision Loss Advisor you will be responsible for identifying and coordinating a team of Volunteers to support those who are Blind and with Sight Loss into employment.

The role requires someone who is experienced at identifying and working with volunteers, giving advice, support or mentoring to facilitate employment support to people who are Blind or have sight loss.

You’ll also be used to working independently under your own initiative, with the ability to plan and prioritise your workload effectively. You will play a key role in the successful running of this European Social Fund project.

You will also be passionate about making a difference to the lives of people who have sensory loss.

This scheme has been supported by the European Social Fund through the Welsh Government www.gov.wales/eu-funding

Key Activities:

  • Working with the Senior Vision Loss Advisor (Snr VLA), Employment Engagement Coordinator for North East Wales and the Vision Loss Advisers (VLAs), develop a recruitment strategy for volunteers to meet the needs of the participants of JobSense.

  • Be fully responsible for recruiting and screening volunteers to deliver to defined volunteer role descriptions in delivery of JobSense.

  • Accountable for processing volunteer information in line with GDPR (General Data Protection Regulation) requirements, and keeping accurate data records using the host organisation’s established databases.

  • Working with the COS Project Manager, Hearing Loss Advisers (HLAs)  and VLAs, to lead on generating an effective induction and training plan for volunteers to enable their full and effective delivery of their defined role descriptions as part of JobSense.

  • To deliver, and facilitate delivery of, specialist and project-specific training as needed to volunteers.

  • To work closely with the Snr  VLA to support the careful monitoring and evaluation of all training outputs and outcomes, to assess the effectiveness of different recruitment and training methods, and to produce related reports as needed.

  • Working with the Snr VLA, the HLAs and the VLAs, identify and support the enhanced training of ‘expert’ volunteers, towards an aim of post-project sustainability.

  • Complete any other duties and responsibilities when requested, which are commensurate with this role.

  • Carry out the duties and responsibilities of the post at all times in compliance with all of the host organisation’s policies, but especially Equal Opportunities, Health & Safety, Safeguarding and Lone Working.

  • Participate in all training and other development opportunities that would allow you to progress within your current roles, as well as allow you to progress within the organisation.

  • Such other duties as may be required to fulfil the objectives of the role.

*Personal Specification 

Applicants must demonstrate in their CV and supporting statement that they currently use the skills outlined below or have used them previously in employment, education, training, volunteering etc.

Essential Criteria                                                                                                                                

Education/Knowledge

  • Strong command of English and Maths  
   
Essential Experience 
                                                                                     
  • Experience of coordinating groups of adults

  • Experience of working with volunteers

  • Experience of publicity and promotion activities

  • Level 3 qualification and/or relevant experience

Essential Skills / Ability

  • An understanding of the motivations of volunteers

  • Ability to demonstrate the COS values and behaviours (see below)

  • Excellent communication skills, both oral and written

  • Ability and willingness to work on own initiative and as part of a team

  • Ability to give and receive feedback objectively and sensitively and a willingness to challenge constructively

  • Sensitive to the needs of others especially people who have sensory loss

  • The ability to enthuse others

  • An open and approachable manner

  • Supportive and self-motivated

  • Ability to monitor and maintain own standards

  • Has excellent problem solving skills and is solution focused

  • Willingness to travel as required within Wales

Desirable Criteria

  • Experience of working within the third sector

  • Volunteer Management qualification


Desirable Skills / Ability

  • Ability to communicate in British Sign Language to level 1

  • Ability to speak Welsh to conversational level

  • An understanding of the issues affecting people who have sensory loss, particularly when looking for work.

Circumstances

Ability to undertake travel and overnight stays on occasion as and when required

Leadership and Management Behaviour’s

Act as a role model for the COS's Leadership and Management behaviour’s:

  • Driven to deliver

  • Leading and engaging

  • Strategic thinking

Competencies

Listed below are key competencies, which describe how the job must be carried out in order to achieve the objectives set.

Business initiative

An understanding of the markets COS operates in and ability identify and capitalise on opportunities

Planning and Organising

Ability to plan, lead and manage proposals that win new business, in line with business processes.

Problem solving and time management

Ability to identify and successfully plan dependencies in complex projects, prioritising critical tasks and allocating time and resources to the crucial areas that will underpin project success.

Concern for accuracy

Acting to minimise errors and inaccuracies, maintaining high standards of accuracy and correctness in dealing with information and data.  Adopting an orderly and precise approach to work paying careful attention to following standard procedures and ways of working.

Team Working

Build and maintain good working relationships with colleagues within COS to cultivate a positive team spirit, commitment to the team and achievement of shared goals.

Application Process

Please email: stephanie.woodcock@signsignsound.org.uk for details of how to apply for this post.

Closing date: The current closing date is scheduled for 16th December 2018

Interview schedule: Week commencing 7th January 2019



*Statement: This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to changed based on the needs of the organisation.  The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.

Application form PDF
Key Responsibilities:

  • To lead on the recruitment of volunteers to defined roles within JobSense, in line with the operation’s delivery plan.

  • To deliver, and facilitate delivery of appropriate specialist training to enable volunteers to provide support to people with sensory loss who are engaging with JobSense in their journey towards employment.

  • To be responsible for supporting JobSense volunteers, adhering to Centre of Sign-Sight-Sound’s volunteering policies and volunteer management best practice.
Apply Now

JobSense Project Administrator - Colwyn Bay, UK

JOB TITLE: JobSense Project Administrator
DEPARTMENT: Business Support Services
LOCATION: Colwyn Bay
SALARY: £18,000 (Pro rata – Part time- 18.5 hours pw)
RESPONSIBLE TO:  COS Project Coordinator
DURATION: 3yr Project starting Feb 2019

BSL Advert

About us

As a charity Centre of Sign-Sight-Sound (COS) has the organisational purpose of:  promoting, developing and causing to be provided appropriate facilities, services and resources to improve the quality of life and equality of opportunities for D/deaf people and people living with sensory loss.

COS’s mission is to promote a world where sensory loss does not limit, preclude or stigmatise people from achieving their full potential. We do this by campaigning and lobbying, raising awareness of sensory loss, promoting health, learning and communication support, and providing services which enable the achievement of our mission. The services we provide are aimed at ensuring D/deaf people and people living with sensory loss have equal access to statutory, voluntary and private sector service provision enabling them to remain living independently in their own homes for the longest time possible.

JobSense Project

It’s an exciting time for the Centre of Sign-Sight-Sound (COS) as we begin a new three-year employment project working with key partners Action on Hearing Loss and Elite Specialist Employment Agency, to deliver the JobSense project over the next 3 years, which aims to support people with sensory loss (those who are deaf, have hearing loss, blind, have sight loss or are deafblind) into work.

Answering to the Project Coordinator, the Project Administrator will be responsible for providing a full support service to the delivery team and ensuring all monitoring information in line with the Operations Manual is completed effectively and delivered to the COS Project Coordinator for submission to the overall JobSense Programme Manager. You will play a key role in the successful running of this European Social Fund project.

The role requires someone who is experienced at delivering effective administrative support and has a good attention to detail.

You’ll also be used to working independently under your own initiative, with the ability to plan and prioritise your workload effectively.

You will also be passionate about making a difference to the lives of people who have sensory loss.

This scheme has been supported by the European Social Fund through the Welsh Government. www.gov.wales/eu-funding 
Key Activities

  • Provide a full administration support service for a range of identified projects in line with the requirements of the funders/contractors.

  • Where required, to provide administrative support in relation to the HR functions within the organisation.

  • Where required and in the absence of the Office Manager, provide an administrative support service for the Senior Management Team, including the updating of agency documents, e.g. policies, forms etc. and co-ordination of the office IT systems.

  • To carry out general administrative duties, as required.

  • Attend staff / team meetings; distributing agendas and take, write and distribute minutes as required.

  • In collaboration with the team, carry out all reception duties including; answering the telephone, transferring calls, taking messages, making enquiries / arranging meetings, greeting visitors appropriately, incoming / outgoing post, where required.

  • Support with the maintenance of the office environment.

  • In collaboration with the team, preparation of training materials as and when required, i.e. OHP, PowerPoint and Handouts.

  • To liaise with all other administrative team members on a regular basis to ensure coordinated approaches to administrative management, including document control, compliance with General Data Protection Regulations, confidentiality and high levels of consistency in operational administration.

  • In the absence of the Finance Officer/Assistant, provide support to the Finance Department in relation to the maintenance of finance records and financial administration.

  • Support with the administration of the organisation’s marketing.

  • Locking/close down and / or opening of the office as required.

  • To carry out all other reasonable duties commensurate with the grade of the post as required through consultation with the Senior Management Team.

  • To be aware of the Safety at Work Act, Equality Legislation, GDPR and Safeguarding.

  • To work in accordance with COS Lone Working Policy.

  • To work on other projects within the organisation as directed.

  • Recognise and work within COS’s quality system and standards that encompass those of our funders.

  • To work as a member of the team, taking part in regular supervision, meetings and appropriate training.

  • Such other duties as may be required to fulfil the objectives of the role

*Personal Specification 

Applicants must demonstrate in their CV and supporting statement that they currently use the skills outlined below or have used them previously in employment, education, training, volunteering etc.

Essential Criteria                                                                                                                                

Education/Knowledge

  • Strong command of English and Maths  
                                                                                         
Experience

Level 3 Accreditation in administration or comparable qualification/ relevant experience in:

  • Word Processing
  • Spreadsheet production and operation
  • Databases
  • PowerPoint production
  • Publisher or equivalent
  • Internet and E-mail
  • Standard Administration

  • Proven written and oral communication skills, professional telephone manner.

Essential Skills / Ability

  • Ability to work on own initiative.

  • Ability to work to deadlines.

  • Excellent problem-solving skills and solution focused.

  • Ability to work as a team member.

  • Skills in Minute taking, distribution of Agendas and Minutes.

  • Experience of setting up and managing administrative systems.

  • Good self organisation, planning, self-motivation and time management

Desirable Criteria

  • Experience of managing administration relating to a project

  • Experience of working within the third sector.

  • Stationery Stock Control.

  • Knowledge of GDPR.

  • Understanding and commitment to Equal Opportunities Policy and Practice.

  • Experience of SAGE

Desirable Skills / Ability

  • Understanding of the issues and needs of people with disabilities

  • Ability to plan

  • Ability to co-ordinate and liaise with other organisations

  • Ability to represent the organisation

  • Ability to speak Welsh

Circumstances

Ability to undertake travel and overnight stays on occasion as and when required

Leadership and Management Behaviour’s

Act as a role model for the COS's Leadership and Management behaviour’s:

  • Driven to deliver

  • Leading and engaging

  • Strategic thinking

Competencies

Listed below are key competencies, which describe how the job must be carried out in order to achieve the objectives set.

Business initiative

An understanding of the markets COS operates in and ability identify and capitalise on opportunities

Planning and Organising

Ability to plan, lead and manage proposals that win new business, in line with business processes.

Problem solving and time management

Ability to identify and successfully plan dependencies in complex projects, prioritising critical tasks and allocating time and resources to the crucial areas that will underpin project success.

Concern for accuracy

Acting to minimise errors and inaccuracies, maintaining high standards of accuracy and correctness in dealing with information and data.  Adopting an orderly and precise approach to work paying careful attention to following standard procedures and ways of working.

Team Working

Build and maintain good working relationships with colleagues within COS to cultivate a positive team spirit, commitment to the team and achievement of shared goals.

Application Process

Please email: stephanie.woodcock@signsignsound.org.uk for details of how to apply for this post.

Closing date: The current closing date is scheduled for 16th December 2018

Interview schedule: Week commencing 7th January 2019



*Statement: This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to changed based on the needs of the organisation.  The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.

Application form PDF
Key Responsibilities

  • Manage your own time and prioritise work to ensure deadlines are met and targets achieved.

  • Provide cover across the team as appropriate and when required.

  • Ensure that reasonable care is taken at all times for the health, safety and welfare of yourself and other persons, and to comply with the policies and procedures relating to health and safety.

  • To ensure that all activities are operated in accordance with Equal Opportunities legislation and Best Practice
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